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Scholarly Communications

In 2003, ACRL defined scholarly communication as "the system through which research and other scholarly writings are created, evaluated for quality, disseminated to to the scholarly community, and preserved."

OA Financial Assistance

Congratulations on your publication! And thank you for choosing Open Access!

To financially support our faculty and researchers who want to publish their work Open Access, William & Mary Libraries have established an Open Access fund. More and more publishers are requesting Article Processing Charges (APCs) or Book Processing Charges (BPCs) or OA fees in order for a work to be published open access. Open access funds demonstrate our institution's concrete support for new and innovative research publishing models. Keep in mind that there are many different routes that could lead to OA publishing and this is only one of the ways the library can support your research.

The fund is administered through the university's libraries. 

Terms and Conditions 

All William & Mary affiliated researchers are eligible to apply for OA funding.

Funds are available to underwrite article processing charges (APCs) for scholarly peer-reviewed articles accepted for publication in open access journals and book processing charges (BPCs). The publisher should be a member of the Committee on Publishing Ethics (COPE), or the Open Access Scholarly Publishers Association (OASPA), or comply with a similar Code of Conduct. OA journals should be registered in an open access directory such as the Directory of Open Access Journals or Sherpa/Romeo. 

Support is not available if any of the authors have current funding from agencies that allow allocations for OA fees (e.g. NIH, NSF, Gates Foundation, and the like) that supported the research upon which the article is based. Funding is limited and will be disbursed to authors upon approval and in the order in which they were received. Invoices for funded articles must be received by the Library within 120 days of the award notification. Otherwise, the funds will be returned to W&M Libraries and the author(s) must reapply.  



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Publisher Agreements for Reduced or Waived OA Fees

Publisher  Institution Notes 
American Association for the Advancement of Science (AAAS) VIVA To receive these savings, authors should submit their institution's AAAS number upon acceptance of their manuscript.
American Chemical Society (ACS) VIVA  When authors submit their works through the ACS authorship system, they are prompted to respond whether they are affiliated with an "All Pubs" ACS institution.  Their responses are then vetted against the active ACS list.
Association for Computing Machinery VIVA Authors are identified through their email domain, so they should use their institutional email addresses when submitting manuscripts.
Cambridge University Press VIVA Authors are identified through a variety of data points, including email domain, ROR ID, and Grid ID.
Company of Biologists  W&M Corresponding authors can publish an uncapped number of Open Access research articles in the hybrid subscription journals and fully Open Access journals.
Institute of Physics VIVA Authors are identified through affiliation as entered through the manuscript submission process.
International Water Association VIVA Authors are identified through a variety of data points, including email domain, ROR ID, and Grid ID.
PLoS  CRL  Includes unlimited publishing in all 12 PLOS journals. 
Rockefeller University Press VIVA Authors are identified through institution's ROR ID during the publication process.
Royal Society  W&M Corresponding authors for select Open Choice and fully Open Access journals 
Wiley VIVA Any researcher at a participating VIVA institution may use these funds, regardless of rank. Funding is distributed on a first come first serve basis. 

Additional information about the VIVA supported transformative agreements can be found at the VIVA APC Discounts webpage