About Records Management
The University Archives provides authorization and assistance for records management. William & Mary administration, faculty, and staff have legal and prudential obligations to retain and manage institutional records. Policies and procedures regarding the retention and disposal of records are dictated by various sources: federal and state laws and regulations, requirements of accrediting and other external agencies, and prudent management practices. In particular, as a public university, the W&M is considered a state agency and is therefore subject to the Virginia Public Records Act.
What is a Record?
A public record is recorded information that documents a transaction or activity by or with any public officer, agency (i.e. William & Mary), or employee of an agency. The medium upon which such information is recorded has no bearing on the determination of whether the recording is a public record.
Library of Virginia RM-3 Preparation Instructions: PDF or Videos
Certificate of Records Destruction (RM-3 Online Form) - Required
Records Locator Inventory (RM-20 form) - Optional
If you have any questions about records in your office or any matter related to records management, please contact Special Collections at 757-221-3090 or email spcoll@wm.edu.
