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Records Management

All employees of the College of William and Mary have legal and prudential obligations to retain and manage its records & Swem Library staff are available to assist you.

Training Opportunities

Library of Virginia Online Videos

The Library of Virginia, the state agency charged with overseeing records management, has several useful training videos, especially if you are new to records management responsibility. These videos include but are not limited to the following topics:

There will be more videos added periodically so make sure to check their YouTube Records Management playlist for the latest updates.

On-Campus Training

On-campus training can be scheduled by contacting the University Archivist.  Please see the Faculty/Staff section of this Research Guide for additional information about some of the records most commonly held by instructional faculty at the university.

Forms & Instructions


Library of Virginia RM-3 Preparation Instructions:    PDF or Videos

Certificate of Records Destruction    (RM-3 Online Form) - Required

Records Locator Inventory          (RM-20 form) - Optional