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Records Management

All employees of the College of William and Mary have legal and prudential obligations to retain and manage its records & Swem Library staff are available to assist you.


Further Information

This is intended as a general guide and because of broad variations in material, it is advisable to consult with the University Archivist to determine how your own files relate to these guidelines. Exceptions often are made after a review of the conditions under which the documents were generated and their potential usefulness.

If you have any questions about records in your office or any matter related to records management, please contact the University Archives (757-221-3090).

Forms & Instructions


Library of Virginia RM-3 Preparation Instructions:    PDF or Videos

Certificate of Records Destruction    (RM-3 Online Form) - Required

Records Locator Inventory          (RM-20 form) - Optional